Banque de Patrimoines Privés S.A.
Luxembourg, LUXEMBOURG
Description:
GOVERNANCE OFFICER
1. PLACE IN THE ORGANISATION
Department: Corporate Secretary
Supervisor / Department manager: Head of Corporate Governance & Regulatory Affairs
Supervised function(s): N/A
Function group: B
2. OVERALL OBJECTIVES AND RESPONSIBILITIES
Job purpose
The Governance Officer supports the effective organization and coordination of the Bank's management committees and governance processes.
The role is responsible for the preparation and coordination of committee meetings, drafting of minutes, follow-up of action points and maintenance of governance documentation and records.
The position contributes to the smooth functioning of the Bank's governance framework and requires close interaction with senior management, business lines and control functions in a regulated environment.
The role requires a high degree of autonomy, strong organizational capabilities and the ability to manage governance activities independently within established governance frameworks.
Major duties and responsibilities
I. Committee Coordination
• Coordinate the scheduling and organization of management committee meetings;
• Prepare agendas and ensure timely circulation of meeting documentation;
• Liaise with business and control functions to collect supporting materials ahead of meetings;
• Ensure governance timelines and formalities are respected;
• Coordinate meeting logistics and maintain committee calendars.
II. Minutes & Governance Documentation
• Draft professional, accurate and concise meeting minutes;
• Capture key discussions, decisions, challenges and action points;
• Ensure consistency and quality of committee documentation;
• Maintain committee records and governance archives;
• Support updates to committee procedures and Terms of Reference where required.
III. Action Point Monitoring
• Maintain centralized follow-up of committee action points and decisions;
• Coordinate status updates with relevant stakeholders;
• Monitor deadlines and follow up on pending deliverables;
• Escalate overdue items where appropriate;
• Support governance reporting and committee dashboards.
IV. Governance Support & Continuous Improvement
• Contribute to the continuous improvement of governance processes and practices;
• Assist with governance-related administrative and organizational tasks;
• Support governance reviews, internal control requests and regulatory inspections where required;
• Participate in governance and organizational initiatives impacting committee processes and reporting.
Other activities and responsibilities, in addition to those mentioned above, may be entrusted with the function holder.
3. PROFILE
Requirements to access to this function
• University degree in Business Administration, Law, Governance or a related field;
• Minimum 4–6 years of professional experience in governance, committee coordination, corporate administration, company secretarial or a similar function;
• Experience within a regulated financial institution is considered a strong asset;
• Prior exposure to senior management committees and governance bodies is highly desirable.
4. SKILLS REQUIRED FOR THE FUNCTION
Technical skills (Knowledge and tools required to undertake the function)
• Excellent organizational and coordination skills;
• Strong drafting abilities with the ability to produce concise and professional meeting minutes;
• Ability to interact confidently with senior stakeholders and control functions;
• Strong sense of ownership and ability to work autonomously;
• High level of accuracy and attention to detail;
• Ability to manage multiple priorities and tight deadlines;
• Strong sense of discretion and confidentiality;
• Proficiency in Microsoft Office tools, particularly Word, Excel and PowerPoint.
Behavioural skills (Professional behaviour expected for this function)
• Structured, reliable and proactive;
• Professional and solution-oriented mindset;
• Strong communication and follow-up skills;
• Ability to work under pressure and manage competing priorities;
• Team player with a collaborative approach;
• Comfortable operating in a dynamic and regulated environment.
Language skills: Fluency in English and French.
Update date: 06/2026
Publicēts pirms 2 nedēļas(-ām)