Banque de Patrimoines Privés S.A.
Luxembourg, LUXEMBOURG
JUNIOR COMPLIANCE OFFICER (Regulatory & Governance)
1. PLACE IN THE ORGANISATION
Department Legal & Compliance
Supervisor / Department manager nChief Compliance Officer
Supervised function(s) N/A
Function group C
2. OVERALL OBJECTIVES AND RESPONSIBILITIES
Job purpose
The Junior Compliance Officer supports the Compliance Function in ensuring the Bank's adherence to applicable legal and regulatory requirements. The role focuses in particular on regulatory watch activities, monitoring of regulatory interactions and reporting obligations, as well as supporting the Compliance Function in regulatory compliance matters, client claims handling and the follow-up of litigation matters with external legal advisors.
Major duties and responsibilities
- Regulatory watch and regulatory developments
• Perform regulatory watch activities by identifying and monitoring new or amended laws, regulations, circulars and regulatory guidance applicable to the Bank's activities.
• Prepare summaries and internal communications regarding relevant regulatory developments.
• Contribute to the preparation of regulatory impact assessments and support the Compliance Function in evaluating their implications for the Bank.
- Regulatory interactions and reporting follow-up
• Maintain a centralized log of communications and interactions with the supervisory authorities.
• Maintain and update the regulatory reporting register, ensuring that reporting obligations applicable to the Bank are properly tracked and monitored.
• Assist in the coordination and preparation of regulatory submissions and responses to supervisory authorities when required.
- Regulatory compliance support
• Support the Compliance Function in the performance of regulatory compliance tasks and monitoring activities.
• Assist in the preparation of internal documentation, reports and presentations related to compliance matters.
• Contribute to the implementation and follow-up of compliance-related initiatives and projects.
- Litigation and legal matters follow-up
• Act as a point of contact with external legal advisors to ensure proper follow-up of ongoing litigation matters involving the Bank.
• Maintain an updated register of claim / litigation cases and monitor their progress in coordination with relevant stakeholders.
- Handling of claims
• Support the management of claims received from clients or investors, including logging, coordination with relevant departments and preparation of responses where required.
• Maintain the claims register and contribute to periodic reporting on complaints and claims.
- External audit coordination
• Act as the main point of contact for external auditors on compliance-related topics.
• Support the preparation and coordination of information requested during external audit missions relating to compliance matters.
- Compliance Policies, Procedures and Documents
• Maintain the Compliance procedural framework and ensure that it remains up to date and appropriately published on the Bank's intranet and/or website.
Other activities and responsibilities, in addition to those mentioned above, may be entrusted with the function holder.
3. PROFILE
Requirements to access to this function
• Education / training (or equivalent level): Master's degree in the legal, financial or economic field
• Ideally, the candidate will have 1 to 3 years of professional experience in a compliance, legal, regulatory, or audit function within the financial sector. Such experience would be considered a strong asset; however, it is not a mandatory requirement, and candidates demonstrating a strong interest in regulatory and compliance matters will also be considered.
4. SKILLS REQUIRED FOR THE FUNCTION
Technical skills (Knowledge and tools required to undertake the function)
• Good knowledge of the regulatory framework applicable to banks and financial institutions.
• Understanding compliance and regulatory risk management principles.
• Ability to analyze regulatory texts and assess their potential impact on the Bank's activities.
• Good drafting and communication skills.
• Good command of standard office tools.
Behavioural skills (Professional behaviour expected for this function)
• Organization and attention to detail.
• Rigorous and organized.
• Analytical and critical thinking.
• Ability to synthesize information and communicate clearly.
• Discretion and confidentiality.
• Proactive mindset and willingness to learn.
• Team spirit and collaboration.
Language skills
Fluency in French and English.
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