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Are you a skilled Finance and Grant Manager with experience in relation to budgeting, accounting, financial reporting and management of research grants? Would you like to use your skills to contribute to a global health cause that has a worldwide impact and be part of an international institution with the mission to tackle antimicrobial resistance in low- and middle-income countries? Then you may be our new Finance and Grant Manager.
This is a full-time position available as soon as possible.
About ICARS
ICARS is an autonomous, self-governing, non-profit organization, international in character, established by the Danish Government and overseen by the Danish Ministry of Foreign Affairs. ICARS supports low- and middle-income countries in developing evidence-based and context-appropriate solutions to antimicrobial resistance (AMR). Working across the One Health spectrum, ICARS collaborates with governments, research institutions and global organisations to bridge research, policy and implementation. As a self-governing institution, ICARS receives funding from the Danish Government and other countries and foundations.
With an annual budget of around 100m DKK, 50+ FTE’s, more than 70 projects across 30+ countries, a growing global footprint, and increasing organisational complexity, the Finance Team plays a crucial role in the management of all financial aspects of ICARS’ projects and running ICARS as an organization.
Please visit www.icars-global.org for more information.
About the position
As an experienced Finance and Grant Manager, you will assist the Director of Operations in relation to budgeting, accounting and financial reporting. Furthermore, you will give administrative support to the Science and Programmes Department in ensuring that ICARS effectively delivers its projects and meet all accounting and reporting requirements from funders. You will work in close collaboration with ICARS’ Finance Assistants who assist with the day-to-day operational and administrative tasks, the Finance Coordinator who is coordinating financial aspects of downstream grants and project payments, and the State Administration which supports ICARS in processing transactions. ICARS previously has purchased accounting services from the Ministry of the Interior and Health and in 2026 is transitioning these tasks in house. You will also work in close collaboration with ICARS Human Resource and Compliance team and Grant Managers.
Your main tasks:
- Budgeting, accounting and ongoing financial reporting to all stakeholders including Executive Management, Board of Directors, donors and beneficiaries.
- Management and control of ICARS finances.
- ICARS budget preparation, monitoring and control.
- Work with ICARS statutory auditors during the annual audit process and throughout the year.
- Supporting project teams with developing their budgets and financial procedures including accounting and audit of project activities.
- Develop and manage ICARS’ financial reporting system
- Responsible for financial planning and financial goals included in the annual Action Plan
- Accounting classification and treatment of activities including but not limited to assets, accruals, prepaid expenses, IT projects, foreign currency.
- Any other matters related to finance, accounting and projects as assigned by the Executive Management
Your background, professional and personal qualifications
What makes you a great match for this position is your extensive experience with finance and grant management. We expect that you hold a degree in finances, economics, accounting or equivalent. It will be considered an advantage, if you have worked in an institution administrating funds from multiple donors, including the Danish government.
We are looking for an experienced Finance and Grant Manager with knowledge of and experience in:
Professional qualifications
- At least 6 years of proven success in a similar role.
- Budgeting, finance and grant management.
- Preparing the corporate financial statements.
- Audit experience, either from the role of an auditor and/or leading an organization through financial and project audits.
- Public sector financial management, preferably in a Danish institution
- Project administration and delivery of support and controlling services
- Assuring compliance with regulations, standards and requirements associated with budgeting, financial reporting, grants and project administration
- IT-literate, including strong excel and data skills with report building capabilities and preferably experience with Power BI, Navision Stat and associated systems (SDI, RejsUd etc.).
- Experience and interest in adopting AI to increase efficiency in finance controlling environment
Personal qualifications
- Excellent organisational skills with demonstrated ability to successfully manage competing priorities
- Evidence of ability to multi-task and manage a fluctuating and at times heavy workload
- Ability to build strong relationships and good collaboration with both internal and external stakeholders
- Attention to detail and accuracy
- Proficiency in English (English is our working language). As you will be collaborating with Danish partners, experience in Danish will also be considered an advantage.
We offer
An exciting opportunity to be part of a growing team that is developing the scientific and organisational foundation of ICARS. Our team is composed of enthusiastic international pioneers from across the globe that all believe in ICARS’ mission and are highly motivated to ensure its success. The Finance and Grant manager will have an important role in the continued development of our administrative systems and procedures for finance and grant management.
Terms of employment
This is a full-time position available as soon as possible.
Salary and appointment terms will be based on the collective agreement between the Danish Ministry of Taxation and relevant agreements, depending on the candidate’s educational background. Depending on the candidate’s academic qualifications and experience we expect the positions to be classified at the level of either special consultant or chief consultant.
For non-Danish citizens living outside Denmark, relocation is a requirement. In this case, a monthly relocation supplement is added to your salary and you will receive a relocation package consisting of a lump sum, along with administrative assistance with settling in Denmark.
Please note that your total income is subject to taxation according to ordinary Danish tax rules and not under special beneficial tax schemes. We are based at Statens Serum Institute in Copenhagen, Denmark.
Further information
For further information about the position, please contact Executive Director Helle Engslund Krarup, at +45 24852974.
Application and recruitment process
Press “Apply for the position” and submit your CV and relevant diplomas along with a cover letter outlining your suitability for the role and motivation for applying no later than Wednesday 24th of June at 23.59.
Help drive DANSDA, one of Denmark’s most important national studies for advancing knowledge on the nation’s diet, physical activity and health.
Do you enjoy creating structure across complex projects with many stakeholders? Are you good at keeping track of deliverables, timelines, and collaboration across research, advisory, and operational environments? Then you may be the new Project Manager we are looking for to support The National Danish survey of diet and physical activity (DANSDA) at DTU National Food Institute.
DANSDA has been conducted 6 times since 1985. The most recent data collected in 2021-2024 includes detailed dietary intake, pedometer-determined activity, socio-economic status, health-related lifestyle and attitudes, anthropometric measurements, blood pressure and biochemical risk markers. These data have supported the identification of diet- and physical activity–related health challenges, the integration of dietary sustainability considerations, the development of evidence-based public health policymaking (such as culturally-adapted dietary guidelines), evaluation of existing health interventions, and support of chemical risk assessments.
At DTU National Food Institute, we are looking for an experienced and organized project manager to help coordinate DANSDA-related activities across planning, recruitment, data collection, data management, reporting, collaboration, and future development. In this role, you will work closely with researchers, technical staff, external partners, and authorities to help ensure that DANSDA activities progress efficiently and deliver high-quality outputs with societal impact.
The job
You will work closely with the chair of the DANSDA Steering Committee to help define, manage and coordinate project activities related to DANSDA and associated survey, data, and advisory work. You will support planning, follow-up, communication, and execution across multiple parallel workstreams and stakeholders. The role combines classic project management with coordination in a research and public-sector advisory setting.
Primary areas of responsibility
- Coordinate day-to-day project activities across DANSDA-related workstreams, partners, and stakeholders
- Keep track of deliverables, milestones, timelines, risks, and dependencies
- Support planning and follow-up for survey implementation, data processing, reporting, and dissemination activities
- Coordinate meetings, workshops, and ongoing communication across internal and external collaborators
- Support project monitoring and evaluation, including status reporting and documentation
- Help organize capacity-building and onboarding activities related to study recruitment and data collection
- Assess the implications of operational delays for timelines, budgets, and deliverables, communicate these to the Steering Committee, and evaluate how Steering Committee decisions affect operational workflows and implementation
Our expectations of you
We are looking for someone who is structured, proactive, and comfortable working across many parallel activities. You are good at turning complex needs into actionable plans, and you thrive in an environment where you work with people from different professional backgrounds.
You likely have experience from research, public health, data, food, nutrition, government, or another related field where coordination, documentation, and stakeholder management are central. You should be comfortable working both independently and collaboratively, and you should be able to create momentum while keeping attention to detail.
Essential experience would include
- Documented experience with project management and coordination (PMP, PRINCE2, or similar qualifications strongly preferred)
- Experience supporting complex projects with multiple stakeholders and deliverables
- Strong stakeholder management skills and the ability to collaborate constructively across disciplines
- Experience with reporting, follow-up, and project documentation
- Ability to create structure, maintain overview, and execute on complex tasks
- Strong written and oral communication skills in English. Danish strongly preferred.
- A relevant Master’s degree, for example within public health, nutrition, epidemiology, data science, social science, project management, or a related field
- Experience with national surveys, cohort studies, or other large-scale data collection activities
It would be an advantage if you also have experience with
- Danish GDPR regulations and ethics board approvals
- Food, nutrition, public health, or health data environments
- Research support, scientific administration, or public-sector advisory work
- Data infrastructure, digital workflows, or collaboration between technical and scientific teams
- Grant management or externally funded projects
- Working in an international and interdisciplinary environment
What we offer in return
We offer an interesting and challenging job in an international atmosphere with the focus on research, teaching, innovation and scientific advice for the benefit of the surrounding community. We place emphasis on a high level of professionalism among our staff, so skills development is an integral part of our organization. We offer a great flexibility in the position. In the area of technical and natural sciences, DTU is one of the leading research and education institutions in Europe.
Salary and appointment terms
The appointment will be based on the collective agreement with the Danish Confederation of Professional Associations (AC).
The position is a full-time position. Starting date is 1 August 2026 (or according to mutual agreement).
The workplace is DTU Lyngby Campus.
Application and contact
Please submit your online application no later than 12 June 2026.
Open the “Apply now” link, fill out the form and attach your motivated application/cover letter, CV and exam certificates.
If you would like additional information about the position, please contact Associate Professor and Head of Research Group, contact Scott McClure on scomc@food.dtu.dk.
Applications received after the deadline will not be considered.
All interested candidates irrespective of age, gender, disability, race, religion or ethnic background are encouraged to apply. As DTU works with research in critical technology, which is subject to special rules for security and export control, open-source background checks may be conducted on qualified candidates for the position.
DTU National Food Institute
DTU National Food Institute conducts research into and disseminates - through advice, innovation and teaching - sustainable and value-creating solutions in the area of food and health for the benefit of society. The vision is to make a difference by generating future prosperity through research into food and health. The institute works to prevent disease and promote health, develop new and better food products for a growing population and create sustainable technological solutions, including biosolutions. The institute’s tasks are carried out in interdisciplinary collaboration within e.g. nutrition, chemistry, toxicology, microbiology, epidemiology, modelling, and technology. This is achieved through a strong academic environment of international top class with correspondingly skilled researchers and employees. The Institute employs approximately 380 staff members.
DTU – For the benefit of society since 1829
DTU is one of Europe's leading elite technical universities. Through research and education at an international top level, we create solutions to the major societal challenges of our time and help secure Europe's global leadership in sustainable technological development. Since Hans Christian Ørsted founded DTU almost 200 years ago, our mission has remained the same: We develop and create value through the natural and technical sciences for the benefit of society. DTU has 13,800 students, 1,600 PhD students, and 6,500 employees. We work in an international environment and have an inclusive, stimulating, and informal work culture. DTU has campuses in all parts of Denmark and in Greenland and collaborates with the best universities around the world.