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AIFM Head of Portfolio Management, Conducting Officer (m/f)
IQ EQ Fund Management (Luxembourg) S.A.
Luxembourg, LUXEMBOURG
AIFM Head of Portfolio Management, Conducting Officer Office: 412F Route d'Esch, Luxembourg City Department: Portfolio Management Department, AIFM Role and responsibilities (how we will measure success) As a CSSF-approved Conducting Officer in charge of Portfolio Management, you will ensure that investment strategies and delegated functions are effectively managed, aligning with regulatory requirements, investor expectations, and the AIFM's objectives. You will act as a key leader within the governance and senior management framework. Key Responsibilities • Portfolio management oversight o Ensure fund investments align with strategy, risk appetite, and performance targets; oversee asset allocation and portfolio construction. o Monitor delegated portfolio managers: conduct due diligence, set and track KPIs/SLAs, escalate issues, and report on portfolio activity. • Regulatory & Compliance governance o Implement oversight procedures per CSSF Circular 18/698 and AIFMD; notify regulators of delegation changes and maintain documentation. o Serve as primary contact with CSSF and other regulatory bodies; manage audits, inspections, and regulatory filings. • Investment committee & reporting o Participate in defining investment processes and framework; support pipeline development and deal approvals o Produce and present periodic reports to the Board and Executive Committee; ensure data is clear and actionable. • Delegate & service provider management o Ensure oversight on delegated portfolio managers, investment advisors, and service providers; perform ongoing DDQ's and onsite reviews. • Governance & board Interaction o Participate in investment committees and CO-level committees; fulfill governance duties for including minutes, filings, and decisions. Key competencies for position and level • Experience o 7–10+ years in portfolio management, asset management, private equity/real estate, ideally within an AIFM or ManCo in Luxembourg. o Proven experience in delegate oversight, fund governance, and regulatory interaction. • Education o Master's or equivalent in Finance, Economics, Business Administration, or relevant field. • Technical Skills o Deep understanding of AIFMD, CSSF regulations (esp. Circular 18/698), ESMA guidelines o Strong analytical skills: portfolio analysis, performance and risk reporting. • Languages o Fluent English is essential. French or another EU language is a strong asset. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: • Excellent communication and interpersonal abilities; capable of senior stakeholders' and regulators' engagement. • Leadership and teamwork: mentoring juniors, cross-functional collaboration. • Detail-oriented, reliable, proactive, and capable of managing complex processes and priorities. Nice-to-Have Qualifications • Prior CSSF approval as Conducting Officer • Expertise in ESG integration or SFDR
AML/KYC Assistant Manager (m/f)
IQ EQ (Luxembourg) S.A.
Luxembourg, LUXEMBOURG
AML/KYC ASSISTANT MANAGER Office: 412F Route d'Esch, Luxembourg City Department: Fund Admin - AML/KYC Responsibilities (how we will measure success) • Support other IQ-EQ departments, provide and share AML/KYC expertise during day to day business • Responsible of a portfolio of investors for AML/KYC onboarding process • Making sure every file is duly monitored and that appropriate actions are taken for incomplete KYC file, including, but not limited to reminders, phone calls and organisation of meetings • Monitor and assist the team • Participation to client meetings. Tasks (role on a day-to-day basis) • Analysis of the KYC files with the screening and updating database • AML/KYC preparation, analysis, set-up of the investors' file and identification of main issues • Answer emails/queries from internal and external parties in a timely manner • Assess the level of risk inherent to each investor to determine a risk-based approach in line with IQ-EQ internal policy • Effective and efficient communication of AML and regulatory information • Organise meeting with different stakeholders (Clients, Client Directors, Compliance) and support other departments • Be the point of contact and provide support to Transfer Agent Team and Fund department in general • Support other IQ-EQ departments, provide and share AML/KYC expertise during day to day business • Review KYC on investors during periodic review • Identify the main risks in relation with the monitoring of existing clients. Escalate the risks to the Line Manager and Compliance • Escalation process to Group Risk & Compliance (PEP, HIGH…) • Provide support to the Business during preparation of escalation process to group Risk & Compliance (PEP, REP requests) • Preparation of Key Risk Indicators • Answering to regulatory requests including the completion of the annual AML questionnaire • Participation to the various Audit missions and to provide supporting documents for internal and external AML audits • Providing advice to the Management and to the staff on AML/legal related matters • Training of new joiners and advanced training such as new regulations, AML, new process etc • Perform name screening and file review as 2nd line of defence and supervise the reviews done by Team members • Participate to the internal Meeting to share experiences and information/projects within the department • Setting up action plan if situation remains blocked despite several reminders for incomplete investor files and regular follow-up with the team members on their project status and distribution of side projects when required • Supervise tasks performed by team members which are related to Funds Clients and share experiences and knowledge within the department • Maintain an appropriate AML Program (including documented policies and procedures) • Regulatory watch related to AML matters and fund industry • Emphasize and strengthen the 1st line of defence culture within IQ-EQ during day to day activities • Taking part of a good governance model for IQ-EQ • Implementation of efficiency in the team • Implementation of new tools and coordination with Management Key competencies for position and level (see Group Competency model) • Interpersonal savvy • Action orientation • Plans and aligns • Demonstrates self-awareness • Analyses the situation and sees the big picture Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: • Attention to detail • Taking ownership • Approachability • Organisation • Team player • Solution-oriented • Quality assurer • Good communication • Multi-task • Set deadlines and objectives Requirements • Bachelor/Master degree in Economics or Finance • 3-5 years of experience in AML/KYC or Compliance is a great asset • Fluent in English, any other language will be considered as an advantage • Self-motivated team player
AML/KYC Senior Officer (m/f)
IQ EQ (Luxembourg) S.A.
Luxembourg, LUXEMBOURG
AML/KYC SENIOR OFFICER Department: Fund Admin - AML/KYC Responsibilities (how we will measure success) • Support other IQ-EQ departments, provide and share AML/KYC expertise during day to day business • Responsible of a portfolio of investors for AML/KYC onboarding process • Making sure every file is duly monitored and that appropriate actions are taken for incomplete KYC file, including, but not limited to reminders, phone calls and organisation of meetings • Prepare relevant checklist in line with the investor profile and update database • Keep your portfolio updated and provide regular feedback to your Line Manager • Participation to client meetings. Tasks (role on a day-to-day basis) • Analysis of the KYC files with the screening and updating database • AML/KYC preparation, analysis, set-up of the investors' file and identification of main issues • Answer emails/queries from internal and external parties in a timely manner • Assess the level of risk inherent to each investor to determine a risk-based approach in line with IQ-EQ internal policy • Effective and efficient communication of AML and regulatory information • Organise meeting with different stakeholders (Clients, Client Directors, Compliance) and support other departments • Be the point of contact and provide support to Transfer Agent Team and Fund department in general • Support other IQ-EQ departments, provide and share AML/KYC expertise during day to day business • Review KYC on investors during periodic review • Identify the main risks in relation with the monitoring of existing clients. Escalate the risks to the Line Manager and Compliance • Escalation process to Group Risk & Compliance (PEP, HIGH…) • Provide support to the Business during preparation of escalation process to group Risk & Compliance (PEP, REP requests) • Preparation of Key Risk Indicators • Answering to regulatory requests including the completion of the annual AML questionnaire • Participation to the various Audit missions and to provide supporting documents for internal and external AML audits • Attendance to Board meeting when and if required • Providing advice to the Management and to the staff on AML/legal related matters • Training of new joiners and advanced training such as new regulations, AML, new process etc • Perform name screening and file review as 2nd line of defence and supervise the reviews done by Officer and Junior team members • Participate to the internal Meeting to share experiences and information/projects within the department • Setting up action plan if situation remains blocked despite several reminders for incomplete investor files and regular follow-up with the team members on their project status • Supervise tasks performed by other officers which are related to Funds Clients and share experiences and knowledge within the department • Maintain an appropriate AML Program (including documented policies and procedures) • Regulatory watch related to AML matters and fund industry • Emphasize and strengthen the 1st line of defence culture within IQ-EQ during day to day activities • Taking part of a good governance model for IQ-EQ Key competencies for position and level (see Group Competency model) • Interpersonal savvy • Action orientation • Plans and aligns • Demonstrates self-awareness Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: • Attention to detail • Taking ownership • Approachability • Organisation • Team player • Solution-oriented • Quality assurer • Multi-task • Good communication Requirements • Bachelor/master's degree in economics or Finance • 3-5 year of experiences in AML/KYC or Compliance is a great asset • Fluent in English, any other language will be considered as an advantage • Self-motivated team player
AML/KYC Officer (m/f)
IQ EQ (Luxembourg) S.A.
Luxembourg, LUXEMBOURG
AML/KYC Officer Office: 412F Route d'Esch, Luxembourg City, Luxembourg Department: Funds Company Description IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide. Job Description You will build strong customer relationships with existing and new clients, gaining insight into their needs and delivering customer-centric solutions. Drawing on your existing experience you will be responsible for the AML/KYC preparation, analysis and set-up of the investors' files eg. Individual, Company, Trust, Foundation, Regulated entity. Following our policies and procedures is a must; meeting our regulatory obligations is essential but there will be times when you need to use your own judgment to highlight any significant finds and put forward any recommendations to help us find an appropriate solution. Balancing your day with different priorities and working closely with your colleagues to on-board our new clients is essential. Uou will follow-up of the KYC files with the relevant parties when needed such as Auditor, AIFM, Depositary, Compliance, Management. You will do AML screening, filing and scanning of the KYC documentation as well as receive, investigate and answer emails/ queries from internal and external parties in a timely manner. We are never complacent and always encourage our people to look for ways to improve our business; here everyone's opinion counts and we will value your contribution. Your long-term career goals are important to us too. We want to make sure we're providing the support and opportunities you need to achieve your dreams so we can build a successful future, together. Qualifications • Bachelor/Master degree in Economics or Finance • 2-5 years mainly in AML/KYC or Compliance • Fluent in English, any other language will be considered as an advantage (French and German in particular); • Self-motivated team player Additional information At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.
Director of Operations - (H/F) - Sofitel Luxembourg Europe
Anama SLE S.A R.L. - Hôtel Sofitel Luxembourg Europe
Luxembourg, LUXEMBOURG
Ensures guest and employee satisfaction, while maintaining market competitiveness and exceptional financial performance • Develop, recommend, implement and manage the operational department's annual and long term goals • Ensures optimal compliance with corporate focus audit, local health and safety, and other statutory regulations • Represent the Brand in projecting a credible image to the market, residents and coll • Bachelor's Degree from a reputable hospitality school preferred • Minimum 5 years of operational management experience with strong Rooms and / or F&B background or at least 2 years of experience in a similar capacity • Strong leadership, interpersonal and training skills • Ability to lead expatriates and local colleagues effectively • Excellent communication and customer contact skills • Results and service oriented with an eye for details
Senior Project Manager (m/f)
Mitsubishi UFJ Investor Services & Banking (Luxembourg) S.A.
Luxembourg, LUXEMBOURG
Mitsubishi UFJ Investor Services and Banking (Luxembourg) S.A. (MIBL) is a Bank incorporated in Luxembourg and is fully owned by Mitsubishi UFJ Trust and Banking Corporation, member of the Mitsubishi UFJ Financial Group, one of the largest financial groups worldwide. MIBL provides a wide range of financial services to institutional investors including depositary, custody, fund administration and other banking-related services. MIBL now has an opening in its Chief Information Office Department for a: Senior Project Manager (Ref.: SPM 01-2026) Role responsibilities: The Senior Project Manager is responsible for facilitating and overseeing the management of projects within the Bank, from IT-related initiatives to business-driven projects. The Senior Project Manager will plan and coordinate cross-functional teams, ensuring that all projects are delivered on time, and within the agreed scope, while aligning with the bank's strategic objectives. Your role: • Ensure adherence to the bank's project management methodology and governance frameworks. • Manage the execution various-sized projects, ensuring adherence to plans and addressing deviations proactively. • Define the project planning together with relevant stakeholders, follow-up on project status and task assignments • Manage stakeholder expectations, ensure proper escalation of issues and decisions • Ensure thorough project documentation is maintained, including charters, plans, and reports. • Support with monitoring the compliance with project documentation and reporting standards for all projects. • Support with maintaining a centralised project related risk management framework throughout the lifecycle of the project. Your profile: • 5 years of experience in Project Management (preferably in banking or financial environment) • Strong analytical, problem-solving, and organizational skills. • Ability to prioritize and manage multiple tasks simultaneously. • Strong understanding of project management methodologies (e.g., Prince2, PMP, etc.) • Familiar with Agile practices (Scrum, Kanban, etc.) • Proficiency in project management tools (e.g., MS Project or similar) • Strong stakeholder management, excellent communication skills. • Strong analytical and problem-solving skills. • Understanding of financial products, banking operations, and regulatory context is considered as an advantage. • Good verbal/written communication in English is mandatory, any other language is considered as an advantage. If you are interested in taking up this opportunity, please send your application letter with detailed curriculum vitae to: Mitsubishi UFJ Investor Services & Banking (Luxembourg) S.A. Attention: Human Resources Department 287-289, Route d'Arlon L – 1150 Luxembourg e-mail : recruitment@lu.tr.mufg.jp Please be aware that in accordance with the law of July 23rd, 2016 the selected candidate will be requested to provide a criminal record (section 3).
Réceptionniste quadrilingue (m/f)
House of Training E.U.P.
Luxembourg, LUXEMBOURG
Vous serez plus particulièrement en charge de 2 volets, la réception mais également l'administration liée à des formations, comme suit : 1. Réception : • Gérer les appels reçus par la centrale téléphonique de la House of Training ; • Accueillir, renseigner et guider les visiteurs et formateurs ; • Effectuer les réservations de salles pour des clients internes et externes ; • Assurer la réception / distribution rapide et efficace du courrier ; • Assurer les tâches transverses liées à l'Office Management. 2. Administration : • Gérer les inscriptions aux formations e-learnings, communiquer les licences aux apprenants et s'assurer du prépaiement ; • Communiquer avec les membres du Customer service pour assurer le suivi des inscriptions ; • Assurer l'inscription des collaborateurs aux formations souhaitées ; • Assurer l'inscription des personnes externes suite à des demandes clients ; • Assurer le premier encodage des listes de présence pour les formations externes dans notre système. Profil : • Vous disposez au minimum d'un diplôme de fin d'études secondaires, idéalement d'un diplôme en gestion administrative; • Vous avez une expérience d'au moins 5 ans dans une fonction similaire au cours de laquelle vous avez su faire preuve de discrétion et de respect de la confidentialité; • Votre excellente présentation démontre votre sens du service et de l'accueil client; • Vous avez de la rigueur dans la réalisation de vos tâches et disposez d'excellentes qualités organisationnelles et de communication; • Vous êtes un (e) professionnel(le) du multitâche dans le cadre de vos expériences précédentes; • Vous maîtrisez le pack MS Office; • Vous disposez d'excellentes facultés d'expression orale et écrite des langues luxembourgeoise, française, anglaise et allemande. Nous offrons : • Un travail très varié et stimulant offrant une large gamme de projets au sein d'une organisation multiculturelle, innovante et à l'écoute de ses clients ; • Une rémunération en fonction de vos compétences et de vos performances ; • Un programme de formation adapté à vos besoins ; • Un respect de votre équilibre grâce notamment à des horaires flexibles et des possibilités de télétravail ; • Une équipe chaleureuse qui n'attend que vous Intéressé(e)? Envoyez votre candidature comprenant impérativement une lettre de motivation et un curriculum vitae par mail. Votre demande sera traitée de manière strictement confidentielle.
Senior Compliance Officer AIFM (m/f)
IQ EQ Fund Management (Luxembourg) S.A.
Luxembourg, LUXEMBOURG
Office: IQ EQ Fund Management Luxembourg SA Department: Compliance department - AIFM Funds - Luxembourg - Continental Europe Responsibilities (how we will measure success) Support the Compliance Department in fulfilling its day-to-day obligations Reports to: Head of Compliance / Conducting Officer The Senior Compliance Officer will play a key role in ensuring that the Alternative Investment Fund Manager (AIFM) operates in full compliance with applicable laws, regulations, and internal policies. This position involves oversight of delegated and outsourced activities, including offshoring centers, to ensure adherence to regulatory standards and robust governance frameworks. Tasks (what does the role do on a day-to-day basis) Perform regular review of due diligence work performed on AIFM clients and counterparties (initial and ongoing) by the Offshoring center of the Group Perform oversight on 1st level of controls on WorldCheck name screening and monitoring against targeted financial sanctions lists Maintain and update compliance policies and procedures in line with regulatory changes. Draft procedures and guidelines for the implementation of the Compliance policies Support the completion of the Compliance Monitoring Programme (e.g. perform sample testing on investments, Risk management process, Investors' files, etc.) Maintain Compliance registers and logs (e.g. CSSF communications, PEP or conflicts of interests) Escalate significant deficiencies and issues to Management Ensure all tasks performed are properly documented and formalised Prepare compliance reports for senior management and regulatory authorities. Advise internal stakeholders on regulatory developments and compliance obligations. Perform due diligence and ongoing monitoring of offshoring centers and other service providers Training & Awareness: Deliver compliance training to staff and promote a strong compliance culture. Key competencies for position and level (see Group Competency model) Integrity and professional ethics. Action Orientated Organised and logical Organisational Savvy Plans and Aligns Customer Focus Good interpersonal and negotiation skills Ability to work independently and manage multiple priorities. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: • Proficient verbal and written English, other languages are an advantage • Eager to learn and grow • Excellent interpersonal and communication skills towards management, staff and clients • Be well organized, with attention to detail and autonomous • Drive, initiative and ownership Requirements • Master/Bachelor in Law, Economics or an equivalent degree • Minimum 3 years of professional experience, preferably in an AIFM compliance-related function or in a consultancy or audit firm • Good knowledge of the Luxembourg regulatory environment for investment funds & firms (incl. 18/698 circular) as well as relevant European regulation (such as AIFMD and AML directives) • Very good command of Microsoft Office packages including Excel, Word, PowerPoint

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