ABOUT THE ROLE

This role serves as the vital link between sales, production, and delivery, ensuring that Axiles Bionics' innovative solutions reach our customers seamlessly. By maintaining the integrity of our Odoo ERP system, managing complex logistics, and overseeing daily office operations, you provide the structural backbone of the company.

We are seeking a detail-oriented and highly organized person to serve as the backbone of our daily business activities. This role is critical in ensuring seamless operational flow by managing the end-to-end processing of orders, invoices, and logistics, while maintaining the integrity of our records and facilitating coordination between departments. You will be the central link that ensures our innovative bionic solutions move efficiently from our headquarters to the people who need them.

 

The ideal candidate is proactive, adaptable, and thrives in a fast-paced startup environment where no two days are the same. This is an excellent opportunity to play a vital role in a rapidly growing company that is revolutionizing prosthetic technology through operational precision.

 

Beyond organizational skills, we are looking for a "digital native" who is highly agile with computers. You should have advanced experience with the Google Suite (Docs, Sheets, Gmail) and ERP software (specifically Odoo). A high level of comfort managing complex spreadsheets and digital workflows is essential to further grow within this role.

 

Your mission is to transform sales promises into operational reality, optimizing internal workflows and maintaining a professional environment that empowers our team to focus on revolutionizing prosthetic technology.

WHAT YOU WILL DO

Back-Office & Sales Support Ownership:

¿ Sales Team "Anchor": Serve as the internal point of contact for the field sales team, providing them with the administrative data and logistical support they need to focus on clinicians and patients.

¿ Order-to-Cash Management: Process and verify sales orders with a "zero-error" mindset, ensuring accurate invoicing and adherence to payment terms in Odoo.

¿ Complex Problem Solving: Handle "Level 2" customer support¿resolving technical discrepancies in billing, documentation, or shipping that the field team identifies.

¿ CRM Integrity: Maintain the sales pipeline and customer records as the "source of truth," ensuring all field activities are accurately reflected in our digital systems.

Logistics & Operational Flow:

¿ Shipment Coordination: Work closely with production and external carriers to expedite orders, manage tracking, and ensure timely global delivery.

¿ Operational Reporting: Extract and analyze data from Odoo to provide management and sales with clear visibility on performance, lead times, and stock availability.

¿ Workflow Optimization: Continuously refine back-office processes to ensure the bridge between a "sales promise" and "physical delivery" is seamless.

Administrative & Office Foundation:

¿ Office & Facility Management: Oversee daily headquarters operations, from managing supplies and vendor contracts to coordinating facility maintenance.

¿ Internal Coordination: Manage administrative documentation (such as timesheets) and assist in organizing team meetings or internal company events.

¿ Event Logistics: Support the marketing and sales teams with the physical logistics of trade fairs, including hotel bookings and material transport.

WHAT YOU BRING

¿ Educational Foundation: You hold a Bachelor's degree in Business Administration, Office Management, Logistics, or a related field, providing you with a structured understanding of business workflows.

¿ Operational Experience: You bring 2-4 years of experience in sales administration, back-office operations, or logistics, ideally within a fast-paced, technology-driven environment.

¿ ERP Proficiency (Odoo): You are highly comfortable navigating ERP systems¿specifically Odoo¿with a proven ability to manage the "Order-to-Cash" cycle and maintain database integrity.

¿ Digital Agility: You are a "digital native" and a Google Workspace power user, capable of building complex spreadsheets and optimizing digital workflows to improve team efficiency.

¿ "Internal Anchor" Mindset: You pride yourself on being the reliable backbone for a field-based team, ensuring they have the data and logistical support needed to succeed while they are on the road.

¿ Precision & Detail: You possess a "zero-error" mindset, especially when handling sensitive financial documents, shipping labels, and customer records.

¿ Logistical Problem-Solver: You are proactive and resourceful, able to navigate the complexities of international shipping and resolve back-office bottlenecks before they impact the customer.

¿ Professional Communicator: You are a clear and empathetic communicator, able to coordinate effectively with internal production teams, external suppliers, and customers.

¿ Multilingual Skills: You are fluent in English and possess professional proficiency in French or Dutch, allowing you to navigate both our international headquarters and local operational needs.

 

WHAT WE OFFER

¿ Make a Real Impact: Contribute to a mission-driven deep-tech company where your work directly improves the lives of amputees through cutting-edge robotics and AI.

 

¿ Purpose-Driven Culture: Join a team guided by excellence, benevolence, and a shared commitment to building technology that truly matters.

 

¿ Professional Growth: Develop your skills in a fast-growing, international environment where learning, initiative, and ownership are encouraged.

 

¿ Collaborate with Experts: Work at the intersection of robotics, biomechanics, and human empowerment alongside a world-class team of engineers and innovators.

 

¿ Modern Work Environment: Enjoy a dynamic startup spirit with an open culture and flexible working conditions that support a healthy work-life balance.

 

¿ Competitive Package: We offer a competitive salary, mobility support (including car allowance/options), and a comprehensive benefits package tailored to your role.

 

OUR CULTURE

Join a mission-driven, innovative, and collaborative team at Axiles Bionics. We are shaping the future of bionic technology and human mobility guided by our values of innovation, excellence, and benevolence. What makes us unique is our shared purpose: restoring peace of mind and body to amputees through technology that truly matters.

If you are passionate about driving impact, bringing clarity to complex projects, and enabling teams to perform at their best, this is the role where you can directly contribute to innovation that changes lives.

 

INTERVIEW PROCESS

¿ 45-minute on-line interview with recruiter

 

¿ 60-minute on-line business case presentation with the Hiring Manager

 

¿ 60-minute in person meeting with the Hiring Manager and the CEO

 

HOW TO APPLY

Submit your CV and a motivation letter to: SalesAdmin@axilesbionics.com.

We look forward to hearing from you!

Permanent contract | Belval Are you passionate about research valorisation and business development ? So are we! Come and join us The Luxembourg Institute of Science and Technology (LIST) is a Research and Technology Organization (RTO) active in the fields of materials, environment and IT. By transforming scientific knowledge into technologies, smart data and tools, LIST empowers citizens in their choices, public authorities in their decisions and businesses in their strategies. Do you want to know more about LIST? Check our website: https://www.list.lu/ How will you contribute? We are looking for a recognised business development professional, active in the Domain of Biotechnology, Green Tech and agri-environmental Innovation (Built and Industrial environment). The successful applicant should have a a focus on industrial, agro and environmental biotechnologies and sustainability and will work with autonomy under limited oversight on missions related to the creation of business and partnership opportunities to boost LIST's RDI activities. You will focus on Business development activities and balance both the technology push and market pull approach. You will proactively identify national/international business, partnership, or collaboration opportunities in close coordination with RDI teams. As a team player, you will drive innovative projects that deliver meaningful results for society by identifying and addressing unmet needs with effective solution (problem solution fit driven by must have market needs). You will be responsible for establishing contacts and conduct discussions and negotiations to achieve meaningful agreements. You will act in support of RDI teams in the definition and management of project contractualization. A strong knowledge and a sound overview of the RDI activity, market needs and the partnership network around the fields/areas is required. This position is integrated in partnership and business development networks at national/international level and follows-up their evolution. Strong communication skills required. Among others, and depending on your area of activity, your duties may include: · Working with autonomy under limited oversight on tasks and missions related to business development and the creation and management of partnership for RDI projects. · Conducting sound market prospections to identify business opportunities and potential partners, evaluating feasibility and benefits of collaborations. Supporting and advising RDI teams to select suitable public and/or private partners according to projects' goals. · Coordinating discussions and negotiations to engage partnership collaborations. Developing and negotiating partnership agreements, including terms of collaboration, financial arrangements, and mutual expectations. Managing the processes to formalise them (e.g., contacting legal and administrative teams, following up the approval and signature of MOUs or collaboration contracts, etc.). · Coordinating with other internal operational and research teams to ensure successful integration and execution of partnership initiatives. Working to maintain positive relationships between research groups and partners. · Creating and maintaining comprehensive documentation of all partnership activities, agreements, and communications for legal compliance and reference. · Conducting specialised search and collecting market information to identify partnership opportunities and support fund sourcing efforts of RDI departments. Working with RDI teams to translate market information into potential RDI initiatives and/or match RDI assets and ongoing efforts to market needs. · Communicating and negotiating with international partners and stakeholders under limited oversight. · Contributing to the dissemination and promotion of the RDI activity by organising or participating in national/international events, industrial fairs, symposiums, etc. Presenting and promoting the RDI activity and assets in front of partners and stakeholders. · Nurturing a European networking activity, including with representative stakeholders in the Domain of Built Environment, leveraging on existing initiatives of the LIST teams. · Respecting and applying LIST's Health-Safety-Environment rules, alerting of potential dangers or risks, taking care of your own safety and that of others. Is Your profile described below? Are you our future colleague? Apply now! Education · Master's degree in Business Administration, Sciences, or relevant Engineering fields (e.g., biochemistry, biotechnology, bioengineering, molecular biology, agri-environmental science or engineering) or equivalent experience. Experience and skills · Strong overview of the activity in the RDI field of Biotechnology, agri-environmental and Green Tech Innovation (Built and Industrial environment) and the public/private partnership network associated. Strong understanding of LIST's RDI activity, and its innovation portfolio. · Comprehensive overview and participation in industrial/social/institutional networks linked to the RDI activities in Biotechnology, Green Tech and/or agro-environmental sciences in Luxembourg and Europe. · Strong view of the market needs and trends related to LIST's RDI activities. · Experience on the management and use of market information to transfer RDI activities. · Strong knowledge of IP practices and its application to collaboration agreements. · Deep understanding of the administrative/financial/legal procedures and documentation related to a partnership. · Mastering project management skills. · Sharp negotiation skills. · Strong interpersonal, communication and presentation skills. · Ability to work effectively across a wide range of diverse profiles. · Proactive attitude combined with an entrepreneurial mindset. Language skills · Fluency in English and French, both oral and written. Other relevant languages are considered to be an asset. Your LIST benefits • An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects • Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society • Innovative infrastructures and exceptional labs occupying more than 5,000 square metres, including innovations in all that we do • An environment encouraging curiosity, innovation and entrepreneurship in all areas • Personalized learning programme to foster our staff's soft and technical skills • Multicultural and international work environment with more than 50 nationalities represented in our workforce • Diverse and inclusive work environment empowering our people to fulfil their personal and professional ambitions • Gender-friendly environment with multiple actions to attract, develop and retain women in science • 32 days' paid annual leave, 11 public holidays, 13-month salary, statutory health insurance • Flexible working hours, home working policy and access to lunch vouchers Apply online Your application must include: • A motivation letter oriented towards the position and detailing your experience; • A detailed CV · List of publications (and patents, if applicable) · Contact details of 2 references Application procedure and conditions We kindly request applicants to provide their nationality for statistical purposes only, as part of our commitment to promoting diversity and ensuring equal opportunities in our workforce. This information will be kept confidential and will not be used for any discriminatory purposes. LIST is dedicated [...]