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We are looking for a highly organized, proactive, and detail-orientated Executive Assistant to support our research and educational activities in quantum information science – a pioneering field at the forefront of scientific and technological innovation. As Executive Assistant, you will play a central role in ensuring that the daily operations, collaborations, and academic initiatives of a world-leading research group run smoothly and efficiently.
The job
You will work directly with an internationally leading professor and be deeply involved in the day-to-day coordination of high-impact research, education, and collaboration activities.
Your work will enable the professor and the group to focus on advancing science by making sure that communication, scheduling, documentation, and project execution happen seamlessly.
You will coordinate calendars, manage correspondence, prepare materials for meetings and presentations, and follow up on actions and deadlines. You will assist in preparing research proposals, support teaching logistics, and ensure alignment across projects, collaborators, and university administration.
You will work closely with local and university-wide administrative teams, serving as a critical link across multiple stakeholders and ensuring seamless operations at every level. Your success will rely on your ability to manage details while keeping the big picture in view, communicate with clarity and professionalism, and bring structure and momentum to a fast-paced, intellectually demanding environment.
Whether you are an experienced Executive Assistant or have background in science eager to work at the intersections of research, operations and administration, this is an exceptional opportunity to be part of a meaningful and impactful effort.
Key responsibilities
Your key responsibilities lie in the following main areas:
Communication management:
- Manage a complex and dynamic calendar, ensuring continuous balance between the professor’s appointments, teaching, research, travel, and other commitments.
- Manage high-volume communications (e.g. emails), ensuring timely, professional responses.
- Prepare and coordinate meetings, including agendas, background material, and follow-ups.
- Coordinate meetings and serve as liaison to collaborators and institutions.
Practical support in connection with the professor’s research and teaching:
- Support in preparing and formatting research presentations, documents and manuscripts including visuals and animations to communicate scientific concepts.
- Support teaching activities, such as uploading course materials and planning practicalities.
Project coordination and execution:
- Support in translating plans and priorities into actionable tasks, ensuring timely execution and follow-up.
- Coordination of actionable tasks and track the progress across multiple strategic projects and initiatives.
- Build tools, templates, and workflows to streamline operations and support academic scaling.
- Act as a sounding board and trusted partner, helping to align short-term execution with long-term vision related to research, funding, team development, and collaborations.
- Collaborate with local, institute-level, and university-wide administrative teams to ensure smooth coordination across HR, finance, communication, and research operations.
Social media and online presence:
- Maintain a professional online presence across different platforms (e.g. LinkedIn, Web of Science, Orchid).
- Create and schedule posts highlighting research progress, academic events, and team achievements.
Recruitment:
- Support hiring processes, including drafting postings, scheduling interviews, and coordinating candidate communications
- Prepare interview materials and facilitate evaluation and follow-up
- Collaborate with colleagues to ensure successful onboarding and integration into the group
Our expectations of you
We are looking for a candidate who is detail-oriented, proactive, and self-driven, and who thrives on managing complex workflows with discretion and efficiency. You communicate clearly, diplomatically, and professionally - both in writing and verbally - and you are motivated by supporting big ideas and embracing the challenge of turning visionary work into reality. You can handle multiple priorities at once, solve problems independently, and adapt quickly to changes. You understand the importance of confidentiality and trustworthiness and handle sensitive information with care. You are genuinely motivated by helping others succeed in their work.
We imagine that you have proven experience as an Executive Assistant, Project Coordinator, Operating Officer, or in a similar high-level support role. Experience in an academic research environment is an advantage, including prior experience supporting a senior executive or professor. You may even have a background in science or engineering - particularly in quantum physics or related fields - which would enable you to assist with the technical aspects of grant writing and scientific communication.
You have excellent written and verbal communication skills in English (Danish is a plus), strong organizational abilities, and solid planning and time-management skills. You are highly digitally fluent with tools such as Google Workspace, Microsoft Office, and Zoom, and you take a proactive approach to using new AI tools. Skills in technical writing, data visualization, or scientific communication are a bonus.
What we offer
We offer an interesting and challenging job in an international atmosphere with the focus on research, teaching, and innovation for the benefit of the surrounding society.
This position is anchored at DTU Physics in the section for Quantum Physics and Information Technology consisting of more than 50 employees – faculty, technical experts, post docs, PhD students and administrative staff – with 20 different nationalities. You can read more about us on QPIT - Quantum Physics and Information Technology
.
We place emphasis on a high level of professionalism among our staff, so skills development is an integral part of our organization. We offer a great flexibility in the position. In the area of technical and natural sciences, DTU is one of the leading research and education institutions in Europe.
Salary and appointment terms
The appointment will be based on the collective agreement with the Danish Confederation of Professional Associations (AC) or similar.
The position is full-time (37 hours per week), and the start date is 1 March 2026 or as soon as possible thereafter.
Application and contact
Please submit your online application no later than 3 January 2026 (23:59 Danish time)
. Open the “Apply now” link, fill out the form and attach your motivated application, CV and exam certificates.
If you would like additional information about the position, please contact professor, Ulrik Lund Andersen, ulrik.andersen@fysik.dtu.dk
.
Applications received after the deadline will not be considered.
All interested candidates irrespective of age, gender, disability, race, religion or ethnic background are encouraged to apply. As DTU works with research in critical technology, which is subject to special rules for security and export control, open-source background checks may be conducted on qualified candidates for the position.
At DTU Physics
we perform research in fundamental and applied physics areas, and we use and develop state-of-the-art experimental and theoretical approaches. We have a broad effort in materials physics and design, catalysis, quantum optics, sensing and communication, biophysics, plasma physics, continuum physics, radiation physics, and luminescence physics. Our research impacts society with new sustainable energy technologies, secure digital communication, medical technology, and new analytical methods. We use and develop basic theory, next-generation instrumentation, and software, and aim to make our data publicly accessible and usable. We have activities both on the Lyngby and Risø campuses. Read more about
DTU Physics here
.
Technology for people
DTU develops technology for people. With our international elite research and study programmes, we are helping to create a better world and to solve the global challenges formulated in the UN’s 17 Sustainable Development Goals. Hans Christian Ørsted founded DTU in 1829 with a clear mission to develop and create value using science and engineering to benefit society. That mission lives on today. DTU has 13,500 students and 6,000 employees. We work in an international atmosphere and have an inclusive, evolving, and informal working environment. DTU has campuses in all parts of Denmark and in Greenland, and we collaborate with the best universities around the world.
TRAVAILLER CHEZ CARITAS, C'EST...
intégrer une équipe compétente, impliquée et pluridisciplinaire. Une équipe dans laquelle les forces de chaque collègue participent à la progression de tous et toutes. Travailler chez Caritas, c'est aussi contribuer à une société plus juste et inclusive. Bienvenue !
Notre centre d'accueil de Ransart héberge environ 150 personnes demandeuses de protection internationale (familles, femmes ou hommes isolé·es avec ou sans enfants, mineur·es étranger·es non-accompagné·es). Pour renforcer l'équipe de ce centre, nous recherchons un·e accompagnateur·trice sociojuridique.
TU ES FAIT·E POUR CE JOB CAR...
- Dès leur arrivée au centre, tu soutiens les résident·es dans leur situation administrative et sociale, et tu contrôles les procédures d'asile, les autres procédures de séjour et leur droit à l'accueil.
- Tu développes et entretiens un réseau avec des avocat·es et d'autres organisations.
- Tu prépares et suis les rendez-vous à l'OE, au CGRA et au CCE (analyse des récits d'exil, présentation des observations, rapport d'audition...).
- Tu soutiens et suis administrativement les procédures concernant l'ouverture des droits sociaux, le droit des personnes et droit de la famille, l'obtention de l'attestation d'immatriculation pour la conversion du permis de conduire...
- Tu réfléchis à l'avenir avec les résident·es et les accompagnes vers l'autonomie.
- Tu traites les dossiers des résident·es sur le plan administratif : tu établis les dossiers individuels, les tiens à jour et respectes le secret professionnel et la vie privée des personnes.
- Tu maintiens à jour les diverses bases de données et les outils de travail.
- Tu gères les arrivées, les transferts et les départs vers d'autres lieux d'accueil.
- Tu participes activement à la consultation multidisciplinaire, en interne et en externe.
- Tu veilles au bon respect du règlement intérieur en agissant de manière proactive.
- Tu participes activement au briefing quotidien et aux moments de réflexion sur le projet d'accueil.
- Tu respectes et appliques les valeurs et codes de Caritas en matière de conduite avec des publics vulnérables.
CE QUE TU APPORTES A L'EQUIPE
- Tu as un bachelier ou un master, avec, de préférence, une orientation en sciences humaines, juridiques ou sociales.
- Si tu as une expérience professionnelle dans une fonction similaire, c'est un atout.
- Tu as une bonne connaissance de la procédure d'asile en Belgique.
- Tu as un bon esprit d'équipe, avec une attitude positive et constructive.
- Tu maîtrises le français. Si tu connais d'autres langues, c'est un atout.
- Tu es orienté·e qualité et peux travailler en respectant rigoureusement des procédures.
- Tu es bien organisé·e, proactif·ive, tu peux travailler de façon autonome et gérer des circonstances imprévues et du stress.
- Tu es capable de travailler avec des outils informatiques (ex. Microsoft 365).
- Tu as le permis B.
- Tu as une forte volonté de contribuer aux enjeux sociétaux et humanitaires de Caritas International, en partageant notre engagement envers la solidarité, la justice sociale et le soutien aux personnes vulnérables.
CE QUE NOUS AVONS POUR TOI
- Un contrat à durée indéterminée à temps plein, avec un horaire de bureau.
- Ton lieu de travail se situera : rue du Vigneron 59 à 6043 Ransart (Charleroi).
- Un travail au sein d'une équipe dynamique avec des collègues passionné·es de tous âges, origines et cultures.
- Un salaire mensuel que nous complétons par des avantages tels qu'un treizième mois, des pécules de vacances, une intervention dans tes frais de transport domicile-lieu de travail, des chèques-repas, des congés extra-légaux, une assurance groupe et la possibilité d'une assurance hospitalisation à un tarif préférentiel.
- De nombreuses formations pour te permettre de te développer et enrichir ton expertise.
- La mobilité interne fait partie de notre ADN ! Si tu souhaites évoluer après un certain temps, nous serons heureux de t'aider à trouver un autre défi au sein de notre organisation.
Haapsalu kontoris
Tööülesanded: * Suhelda potentsiaalsete klientidega telefoni teel.
* Tutvustada ettevõtte tooteid ja teenuseid vastavalt projektile.
* Viia professionaalselt lõpuni tulemustele suunatud müügitehingud.
Omalt poolt pakume: * Mugavat töökohta Haapsalu südalinnas.
* Toetavat ja kogenud müügitiimi.
* Regulaarseid koolitusi ja enesearenguvõimalusi.
* Tulemuspõhist tasu – müüd rohkem, teenid rohkem.
* Hindamatut kogemust kliendisuhtluses ja müügitöös.
Muud nõuded: Meie ootused sulle:
* Oled hea suhtleja ja eneseväljendaja.
* Suudad kiiresti luua meeldiva ja usaldusväärse kontakti.
* Valdad vabalt eesti keelt.
* Sind innustab eesmärkide saavutamine ja tulemustasu.
* Oled valmis õppima ning arenema müügi valdkonnas.
* Vanus ei ole oluline – tähtis on suhtumine ja tahe!
Kodus töötamise võimalus: Ei
Your mission
As a Workspace Designer at Space Refinery, you have the distinct opportunity to shape the work environments of innovative companies. These forward-thinkers recognize the value of investing in spaces that inspire, motivate, and cater to their teams' unique needs. Together with our talented team of designers, you will be at the forefront of workplace design evolution, bringing projects to life from concept to completion. For this role we are looking for a local designer, ideally full time.
You will be in charge of...
- Dive deep into client requirements and craft customized design solutions
- Transform research and workshop feedback into actionable concepts, space plans, and more
- Develop designs that seamlessly integrate our clients' brand and vision
- Produce floor plans, furniture budgets, sketches, mood boards, and 3D renders
- Adjust designs based on client feedback to ensure satisfaction
- Preparing presentations throughout our project phases
- Participate in lead meetings, assess potential client spaces, and strengthen relationships
- Handle sourcing of FF&E and curate materials & finishes for client review and approval
What skills & experience are important for this position?
- You're knowledgeable about interior construction materials and processes
- Educational Background: A degree in Interior Design or Architecture
- Experience: Demonstrated experience in interior design with an innovative problem-solving approach
- Technical Proficiency: Familiarity with interior construction materials and processes
- Language Skills: Fluent in English, and ideally Dutch and/or French fluency
- Detail-Oriented: A meticulous approach with a structured workflow
- Adaptable: Quick to pick up new tools and technologies and adapt to challenges
- Team Player: A collaborator who thrives in a diverse, dynamic setting
- Growth-Oriented: Hungry for knowledge and constant improvement.
- Location: Must have a valid work permit for Belgium
Extra points if...
- You've worked on commercial projects (ideally fit-out, design & build)
- You're able to create 3D renders and can use the Adobe Suite (PS, ID, AI)